RELATIONSHIP RESPONSIBILITIES OF THE CHAIRMAN
Effectively advises the CEO: The chairman serves as a critical mentor and advisor to the CEO. Beyond an ability to advise on the content of strategic decisions, the chairman provides thoughtful, actionable guidance on how to effectively translate strategy into action. The chairman maintains an open-door policy for the CEO to seek guidance.
Asks tough questions: The chairman asks probing, penetrating questions on the logic of strategic decisions and the dynamics of organizational performance. The chairman consistently demonstrates the courage to ask tough questions.
Acts when necessary: The chairman doesn’t hesitate to act when the standards of governance and fiduciary responsibility require intervention. The chairman is willing to get his/her “hands dirty” when circumstances require a hands-on approach (e.g., crisis management).
Maintains right attitude on strategy and succession: The chairman owns and embraces an active leadership role in CEO succession. The chairman makes clear that he/she will play a critical role in leading the board discussion on approving strategy but that he/she won’t attempt to usurp the CEO’s responsibility for developing strategy.
Demonstrates full commitment and engagement: The chairman maintains and demonstrates a deep commitment to the performance of the organization, and this commitment clearly is reflected in his/her level of engagement on issues of critical importance to the performance of the firm. The chairman brings a spirit of energetic teamwork to all interactions with the CEO.
Collaborates with the CEO to establish expectations, agendas, processes and decision rules: The chairman is clear on the board’s expectations of the CEO. The chairman collaborates with the CEO and seeks his/her input in establishing board agendas, processes and decision rules. The chairman sets precise expectations on the inputs upon which the board needs to make decisions.
Proactively seeks to build professional relationships with management team: The chairman seeks to build professional relationships with key members of the management team. The chairman has keen insight into the profiles (backgrounds, personalities, capabilities) of these critical executives.
Effectively communicates and facilitates: The chairman always is available and communicates openly, proactively and transparently with the CEO and directors. The chairman is uniquely able to facilitate useful discussions with the CEO and the board. The chairman encourages forceful discussions yet manages the dialog toward positive outcomes.
RELATIONSHIP RESPONSIBILITIES OF THE CEO
Informally builds relationships with board members: The CEO proactively works to communicate and build relationships with the chairman and directors via regular, informal interactions outside of board meetings. The CEO uses these interactions not only to share information and gather input but also to develop strong “professional chemistry” with each member of the board.
Communicates openly, proactively and transparently: The CEO maintains a strict “no surprises” policy with the board. The CEO is fully and effortlessly transparent on the implications and risks of strategic decisions.
Proactively seeks board input outside of board meetings: Outside of board meetings, with the knowledge of the chairman, the CEO actively and informally seeks board members’ informal input, feedback and guidance on strategy. When the CEO presents strategies for approval, he/she is able to predict (and acknowledge) likely areas of disagreement with individual board members.
Provides exposure to the executive team: The CEO facilitates informal introductions between members of the board and members of the management team. To facilitate succession planning, the CEO frequently brings members of the management team to board meetings, where managers play a substantive role. The CEO encourages board members to advise key managers on issues tied to their specific areas of expertise.
Fully commits to the idea of an independent board: The CEO is fully committed to the concept of an independent chairman and board. The CEO accepts the board’s role in choosing his/her successor and actively supports succession management. The CEO partners with the chairman to strengthen the board. The CEO works to avoid the development of board factions.
Balances strong points of view with openmindedness and flexibility: The CEO communicates clear, compelling points of view but also demonstrates uninhibited willingness to fully consider and apply the board’s views. The CEO encourages the board to challenge his/her assumptions. The CEO effectively challenges the assumptions of board members.
Recognizes the power of complementary skills on the board: The CEO recognizes the value of a board populated by individuals with skills and perspectives that are distinct from (and complementary to) his/her own. The CEO feels strengthened by board members who maintain skills/expertise that are superior to his/her own. The CEO doesn’t play politics with the board.
RELATIONSHIP RESPONSIBILITIES OF OTHER DIRECTORS
Effectively advises the CEO: Directors advise on the substance of strategic decisions. Directors provide thoughtful, actionable guidance on how to effectively translate strategy into action. Directors maintain an open-door policy for the CEO to seek guidance.
Asks tough questions: Directors ask probing, penetrating questions on the logic of strategic decisions and the dynamics of organizational performance. Directors consistently demonstrate the courage to ask tough questions.
Acts when necessary: With the agreement of the chairman, directors don’t hesitate to act when the standards of governance and fiduciary responsibility require intervention. Directors are willing to get their “hands dirty” when circumstances require a hands-on approach (e.g., crisis management).
Demonstrates full commitment and engagement: Directors maintain a deep commitment to the performance of the organization, and this commitment clearly is reflected in their level of engagement on issues of critical importance to the performance of the firm. Directors bring a spirit of energetic teamwork to all interactions with the CEO.
SHARED RELATIONSHIP RESPONSIBILITIES
Commits to act in best interests of the firm: All parties recognize and embrace their obligation to work in the best interests of the firm.
Builds close but independent relationships: All parties work to build robust professional relationships but ensure that these relationships demonstrate the independence required for the CEO to do his/her job and for the board to maintain objectivity in reviewing the CEO’s recommendations and performance.
Establishes precise expectations: All parties set distinct expectations for themselves and for each other. All parties establish clear objectives. All parties keep their promises.
Establishes distinct roles and responsibilities: All parties maintain clearly defined and communicated roles and responsibilities. All parties are completely knowledgeable about their own responsibilities and the responsibilities of their counterparts.
Demonstrates humility, self-awareness and a “low-ego approach”: All parties bring a genuine level of intellectual and professional humility to each interaction. All parties are self-aware of their strengths, weaknesses and limitations. All parties are comfortable with having their ideas rigorously challenged.
Demonstrates honesty, trust, respect and transparency: All parties work to establish relationships characterized by the highest standards of honesty, trustworthiness, respect and transparency. All parties work to create an environment characterized by mutual respect. All parties are fully transparent regarding their opinions, plans and underlying motivations.